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Free templates for running your team. Copy, paste, done.
24 ready-to-send messages, policies, and scorecards across 10 pages: kickoffs, fees, RSVPs, rainouts, and more. Written for rec and youth teams. No signup, no strings.
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Kickoff & official channel policy
A season kickoff message, an "official channel" policy, and RSVP ground rules that set expectations on day one.
Season kickoff message · "Official channel" policy · RSVP rules message
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Team fee breakdown email
A transparent cost-breakdown email, a three-step reminder sequence, and deadline-policy wording.
Fee breakdown email · Reminder sequence · "Deadline policy" wording
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Weekly communication cadence
A Sunday preview, a day-before reminder, and a post-event recap: the same three messages, every week.
Sunday preview message · Day-before reminder · Post-event recap
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Weather cancellation protocol
Who calls it, when, and where it gets posted, plus a ready-to-send rainout message and makeup-game policy.
Weather cancellation protocol · Rainout message · Makeup-game policy
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Team payment policy
Due dates and methods, installment-plan language, and fair "late / ineligible" consequence wording.
Payment policy · Installment option language · "Late / ineligible" wording
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RSVP policy & reminders
Clear RSVP rules, deadline-consequence wording, and a friendly DM script for the chronic non-responder.
RSVP rules message · "Deadline consequence" text · DM script for non-responders
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Source-of-truth policy
One message that makes a single place official for your schedule and announcements, so nothing gets lost.
Source-of-truth policy message
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Switching announcement
A "we're moving platforms" message and an "old chat is frozen" message to make the move actually stick.
"We're moving platforms" message · "Old chat frozen" message
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Tool evaluation scorecard
A printable scorecard and decision matrix for choosing a team app: score cost, ads, RSVPs, and ease.
Printable evaluation scorecard · Decision matrix
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Logistics vs. social chat
One message that draws the line between logistics and banter, so schedule changes never get buried.
"Logistics vs. social" message
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Are these templates really free?
Yes. Copy, adapt, and share them for your team. No account, no signup, no attribution needed.
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Do I need Firstplace to use them?
No. Every template works in any group chat, email thread, or team app. Where one says "the team app," swap in whatever your team uses.
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Where do these templates come from?
They were written by Steven Kovar, founder of Firstplace, as companions to The Complete Guide to Managing a Sports Team. Each one puts a section of the guide's advice into ready-to-send words.
- Read the full guide
Every template pairs with the guide.
These aren't standalone downloads — each one puts a section of The Complete Guide to Managing a Sports Team into ready-to-send words. If you want the reasoning behind the wording (why one official channel, why RSVP deadlines need consequences, why fees get announced before the season), the guide covers it in depth.
$5/mo
$30 Annually
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